AI-Powered Time Card Extraction

Stop Typing.
Start Scanning.

FieldScan Reader uses AI to read handwritten time cards — printed or photographed — and exports the data directly into your payroll system. No more manual entry. No more transcription errors.

EXTRACTED DATA — JOHN SMITH
Week ending 05/09/2026
✓ HIGH CONFIDENCE
DESCRIPTION
COST CODE
HOURS
Sub grade fire pit
2230.000
5.00
Place sand in trench
2225.000
2.00
Lay out trench / pool drain ⚠
13152
1.00
Sub grade drive way
2210.000
8.00
95%
Extraction Accuracy
<30s
Per Time Card
0
Manual Data Entry
1click
Export to Payroll
The Process

Five Steps. Zero Typing.

From paper time card to payroll system in minutes — not hours.

1
Scan or Photo
Scan the completed time card or take a photo with any phone or office scanner.
2
Drop & Extract
Drop one card or an entire week's batch into FieldScan Reader. AI reads every field instantly.
3
Review & Verify
Uncertain fields are flagged yellow. Review, correct, and confirm before exporting.
4
Export to Payroll
Download a pre-formatted file ready to paste directly into your payroll software. One click.
5
Done
Hours, cost codes, job numbers, and descriptions — all in your system. Accurately.
Capabilities

Built for the Real World

Designed around the way field crews actually work — not the way software vendors think they work.

✍️
Reads Any Handwriting
AI vision trained on real construction time cards. Handles messy handwriting, abbreviations, corrections, and notes in the margins.
📦
Batch Processing
Drop an entire week's cards at once — individually or as a single combined PDF from your scanner. Process all employees in one run.
⚠️
Confidence Flagging
Every extracted field gets a confidence score. Low-confidence fields are highlighted for human review before anything reaches payroll.
🔄
Three-Party Approval
Built-in workflow for Employee → Admin → Project Manager sign-off before HR receives the file. Full audit trail on every record.
💼
Payroll-Ready Output
Exports a structured file formatted for direct paste into your payroll system. Same-day consolidation, cost codes in the correct format, overtime calculated.
🔒
Secure by Design
Runs locally on your machine — no employee data leaves your network. API keys are session-only and never stored. Compliant with standard payroll data handling practices.
Who It's For

Any Field, Any Card

Built for construction. Ready for any industry where crews work in the field and time cards are completed by hand.

🏗️
Construction
General, Specialty, Civil
🌿
Landscaping
Commercial & Residential
Electrical
Contractors & Service
🔧
Mechanical
HVAC, Plumbing, Pipefitting
🛣️
Civil Works
Roads, Utilities, Grading
🏭
Industrial
Maintenance & Shutdown Crews
🌾
Agriculture
Farm & Ranch Operations
📋
Any Industry
If it's handwritten, we can read it
The Workflow

From Field to Payroll

FieldScan Reader fits into your existing process — it doesn't replace it. Your crew keeps using paper cards. You stop typing.

  • 01

    Employee Fills Out Paper Card

    Handwritten as always. No apps, no devices, no training required in the field.

  • 02

    Admin Scans & Extracts

    Scan the week's cards, drop them into FieldScan Reader, review the AI output in minutes.

  • 03

    PM Reviews & Approves

    Project Manager reviews cost codes, hours, and job assignments. Signs off digitally.

  • 04

    HR Pastes Into Payroll

    One paste operation per employee. Full week of data enters your payroll system instantly.

📄 Paper Time Card
⚡ FieldScan Reader AI
👁 Human Review & Approval
💼 Payroll System
Time Saved Per Week
2–4 hrs
Per 10 employees processed
Early Access

Be First in Line

FieldScan Reader is currently in beta with select construction companies. Join the waitlist to be notified when we open to new customers — and lock in early adopter pricing.

No spam. No commitment. We'll reach out when FieldScan Reader is ready for your team. Early adopters receive preferred pricing and direct input into product development.

✓ You're on the list!

We'll be in touch when FieldScan Reader is ready for your team. Thank you for your interest.